Accounts Payable Specialist

Company: Joe Taylor Restoration Inc
Location: Delray Beach
Posted on: January 27, 2023

Job Description:

Description:

General Summary:
- The Accounts Payable Specialist is responsible for entering vendor invoices and processing payments in a fast-paced environment.

Primary/ Key Essential Functions and Responsibilities:
- Ensure the accuracy of bills paid and obtain approval on invoices.
- Enter invoices into Quickbooks and allocate costs according the correct category, PO number, and/or customer job number
- Pay bills via credit card over the phone or online when possible (with approval) and record in Quickbooks.
- Scan and archive all supporting documentation
- Upload check payment details to bank website to ensure accurate positive pay information
- Scan and upload supporting check documentation into Quickbooks and company files.
- Prepare checks for mailing and or pick up
- Run Open Payables reports for Controller weekly
- Obtain W-9 from vendors
- Prepare annual 1099 and 1096 forms
- Reconcile vendor statements to current records; locate missing invoices
- Review open purchase orders at month end for accuracy
- Provide back up support for Accounts Receivable if needed
- Any and all other duties assigned by supervisor

Education and Experience
Minimum Education: Highschool Diploma or GED, AA degree in Accounting preferred
Minimum Experience - One to Two (1-2) years of accounts payable hands on experience in an Accrual accounting environment

Knowledge Skills Abilities:
- Expected to have experience using gene3rally accepted accounting practices (GAAP) in accrual accounting environment.
- Knowledge and hands on experience of Microsoft Office Suite, Quickbooks, CRM or similar database
- Expected to interact positively with other employees of all levels
- Expected to exhibit adaptability, flexibility, self-control and maturity in work and behavior
- Ability to recognize situations that require notifications of a manager
- Analyze, interpret, and communicate data effectively both verbally and in writing
- Effectively present information and respond to questions form leadership
- Complete assignments with promptness and accuracy

Requirements:

PI202021820

Keywords: Joe Taylor Restoration Inc, Delray Beach , Accounts Payable Specialist, Other , Delray Beach, Florida