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Bilingual Construction Administrative Assistant

Company: Ultimate Staffing
Location: Delray Beach
Posted on: September 22, 2022

Job Description:

---Currently seeking a bilingual (Spanish) administrative assistant with construction experience. This job will require someone to work in a fast paced enviornment and with endless opportunities for growth. -Core Responsibiliites: -

  • Evaluate all projects and ensure compliance to all budgets for contract services and coordinate with project manager to review all projects and maintain estimates and track all invoices and work orders.
  • Coordinate with various departments to bid for processes and maintain track of all project schedule and ensure compliance to all timeframe and prepare an effective work schedule in coordination with design engineers and maintain regular visits to construction sites.
  • Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.
  • Assist contractors to evaluate all contract documents and prepare reports for any deficiencies in projects and ensure adherence to all design and construction regulations for all new buildings at various locations and ensure effective maintenance of all project schedules.
  • Perform meetings for all projects and develop and issue various construction documents to set bids for all projects and issue notices to contractors if required and coordinate with clients and recommend changes to contract if required.
  • Documents all construction activities and evaluate progress of all projects and monitor all ad hoc requests and participate in various construction progress meetings and maintain records for all construction procedures.
  • Collaborate with design engineer and gather and evaluate all change orders and maintain records of all design engineers processes and maintain logs of all shops recordings and submit same for approval.
  • Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.
  • Ensure compliance to all company safety requirements and monitor all projects from conceptualization to implementation and prepare reports for same and evaluate punch list for all project close out.Qualifications:
    • Must be billingual (Spanish)
    • Strong computer skills including Microsoft Office
    • Adaptability and ability to work in a fast paced enviornment -
    • Minimum of 3 years in an administrative capacity
    • Exposure to a construction enviorment in an administrative element - -We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate Staffing, Delray Beach , Bilingual Construction Administrative Assistant, Other , Delray Beach, Florida

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