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Administrative Assistant

Company: Florida Healthcare Law Firm
Location: Delray Beach
Posted on: July 28, 2022

Job Description:

***Please read all the way through. Resumes submitted improperly will not be reviewed***The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and an attitude of no job too small will ensure your success in this multi-faceted role. -We want calm in the storm!Responsibilities

  • Handle and coordinate active calendars
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Provide ad hoc support around office as neededQualifications
    • Bachelor's degree or equivalent experience
    • Strong interpersonal, customer service and communication skills
    • Ability to multitask
    • Proficient in Microsoft Office suiteAdditional Duties
      • Document management - copy, scan, file, convert, shred, faxes
      • Format & finalize documents and correspondence for attorneys as needed
      • Manage, organize, and maintain documents in paper or electronic filing systems
      • Draft and proofread correspondence and legal documents
      • Manage mail & shipping: trips to post office & FedEx, keep track of supplies/stamps, bill clients when necessary.Personal Assistance to CEO and COO
        • Personal calendar support for CEO and COO
        • Schedule and confirm personal appointments
        • Errands, reservations, travel plans
        • Occasional nanny responsibilities, including child pick up and drop off
        • Contractor appointments and communicationAs Needed / Requirements
          • Transcription of legal comments, memos
          • Ongoing monitoring of administrative email inboxes
          • Organization of case files
          • No job too small attitude
          • Ability to prioritize tasks in order of importancePlease send your resumes in confidence to apiccolo@floridahealthcarelawfim.com with the subject line "Personal Assistant Candidate"

Keywords: Florida Healthcare Law Firm, Delray Beach , Administrative Assistant, Administration, Clerical , Delray Beach, Florida

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