Professional Law Firm Administrator (PLA)

Company: The Siegel Law Group
Location: Delray Beach
Posted on: April 1, 2021

Job Description:

We are looking for a Professional Legal Administrator. This is an executive-level position responsible for a wide range of activities in all phases of administration, personnel, finances, facilities, and business systems. We need someone with significant hands-on experience. You will handle key administrative responsibilities and play a major role in shaping this firm's culture and business strategy.

The Firm Administrator manages the operations and business functions of the Firm. The Administrator must also work closely with the Managing Attorney, CFO, Business Development Director, and fractional/vendor advisors. In other words, this position has broad discretion and authority to manage processes throughout the business (except for the actual practice of law or direct supervision of the Associates).

We have put a lot of energy into building our "A team" and we need to take it to the next level. As you know, the Legal Administrator is a key hire; it is crucial that we get this right! Our process might take a little longer than you're used to---but it's worth it. If you take the time to read this ad and follow the instructions to apply, we will be excited for the chance to learn more about you.

Responsibilities:
--- Work with the Owner and key vendors to improve financial controls and analyze key financial reports to identify inefficiencies in the Firm and spot opportunities for improvement to the Firm's bottom-line
--- Develop and manage a proactive and organized sales process and pipeline, and track achievement against strategic objectives and business plan
--- Work with the Firm's CFO and Accounting Staff to oversee and execute financial systems: time-tracking, billing, trust account management, collections, bookkeeping, expense management, accounts payables, payroll, audits, taxes
--- Hiring manager in charge of recruitment, hiring, initial orientation, and on-boarding. Oversees the administrative aspects of attorney hiring and works with the executive-level attorneys to interview on-board and train attorneys
--- Create an internal audit system to trigger red flags when systems are not working optimally, investigate the reason for the failures, and propose solutions (whether related to personnel, technology, workflow, etc.)
--- Liaise with IT, professional service, and other vendors to facilitate the smooth operation of the back-end operations of the Firm
--- Refine and maintain the Firm's technology infrastructure to minimize waste and maximize internal efficiencies within the Firm

Qualifications:
--- You must have experience managing a team of more than 10 people and a budget of more than $5,000,000. This is not a position for an "Office Manager" or an "Administrative Assistant."
--- Strong team building and leadership skills
--- Embrace candor and compassion in communications and interactions
--- Have a sense of humor while maintaining a strong sense of compassion
--- Not only tolerate and adapt to change but seeking change out and driving change toward growth
--- Having keen conflict resolution skills (not conflict avoidance skills)
--- Be metrics-driven and KPI-obsessed
--- Seek out and uncover performance issues and recommend solutions
--- Someone we can develop trust in and who will trust in us
--- Be able to "manage up" to help us help you get your job done
--- Be a problem solver

About Company:
With almost 40 years of combined estate planning and elder law experience, attorney Barry D. Siegel and the team of dedicated professionals at The Siegel Law Group, P.A., know firsthand what can happen if you are unprepared for life's greatest challenges.

Some of the benefits of joining our team include:



Being part of a family atmospherePaid HolidaysHealth Insurance and 401(k) available

Be part of a team that makes positive changes in people's lives!

Keywords: The Siegel Law Group, Delray Beach , Professional Law Firm Administrator (PLA), Accounting, Auditing , Delray Beach, Florida